This website is operated for International Data Week (IDW) by CODATA, the WDS and the RDA, all of whom are committed to protecting the online privacy of our users when visiting our site or communicating electronically with us.  All 3 organisations are also referred to as the Data Controllers.

This policy sets out how we process any personal data we collect from you or that you provide to us through our website. In general, any information and data which you provide to IDW over the Website, or which is otherwise gathered via the Website will be processed by the Data Controllers in a lawful, fair and transparent manner. To this end, and as further described below, the Data Controllers take into consideration internationally recognised principles governing the processing of personal data, such as purpose limitation, storage limitation, data minimisation, data quality and confidentiality.

By visiting (our website) you are accepting and consenting to the practices described in this policy.

Data Controller

CODATA, the WDS and the RDA are the Data Controllers regarding all personal data processing carried out through the Website. You can contact the Data Controllers with any questions related to this Privacy Policy or the data processing practices of IDW by sending a written communication to

Types of information we collect from you

We may collect, store and use the following kinds of personal information about individuals who visit and use our website:

Information you supply to us. You may decide to supply us with information about you by filling in forms on our website. This includes information you provide when you submit an enquiry to  The information you give us typically  includes your name, address, e-mail address and phone number.

Disclosure of your information

Any information you provide to us will either be emailed directly to us or may be stored on secure servers located in Montreal, Quebec (Canada) and Georgia, Atlanta (USA). We use a trusted third party website and hosting provider, Creative Designs to facilitate the running and management of this website. Creative Designs meet high data protection and security standards and are bound by contract to keep any information they process on our behalf confidential. Any data that may be collected through this website that Creative Designs process, is kept secure and only processed in the manner we instruct them to. Creative Designs cannot access, provide, rectify or delete any data that they store on our behalf without permission.

We do not rent, sell or share personal information about you with other people or non-affiliated companies. 

We will use all reasonable efforts to ensure that your personal data is not disclosed to regional/national institutions and authorities, unless required by law or other regulations.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.


Cookies are not used by this website and there is no website usage analytics service enabled. 

Third party links

Our site may, from time to time, contain links to and from the third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Your rights – access to your personal data

You have the right to ensure that your personal data is being processed lawfully (“Subject Access Right”). Your subject access right can be exercised in accordance with data protection laws and regulations. Any subject access request must be made in writing to We will provide your personal data to you within the statutory time frames. To enable us to trace any of your personal data that we may be holding, we may need to request further information from you. Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our privacy policy.


Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to